Every year, most businesses and organizations have large recruitment campaigns, aiming to find the most potential candidates. However, candidates will also have their own selection criteria. Professional feedback from HR will be a highlight contributing to business evaluation, which candidates will consider for consideration. Today's article, CoffeeHR would like to share with everyone modular candidate reply letter sample Professional for the HR.
The important role of the candidate reply letter
In recruitment, most businesses or organizations consider sending email notifications to candidates extremely necessary. This feedback helps candidates know that their resume has been sent to the employer and avoid missing important information.
In the digital age, it is very easy for employers or candidates to connect and contact each other. Various win-win relationships for both employers and candidates to choose from and consider. It can be regrettable if you lose sight of the right candidate because of your first impression. Professional candidate response letter templates will be a great and easy way to communicate for your Business.
Depending on each case, the content of the email reply to the candidate needs to be detailed and precise. The subject of the email, the employer will mention the main purpose of the letter. Remember not to forget the initial thank you and include full details that are easy to understand for the candidate.
" See more: 7 Sample job description details for common professions
7 sample response letters for candidates in recruitment
Email templates help you provide all the necessary information to candidates quickly. Let's consult CoffeeHR 7 sample response letters to candidates in the recruitment below.
Hello [Candidate_Name],
[Company_Name] would like to thank you for submitting your application for the position of [Position Name] of the company.
We [Company_Name] make sure you took the time to research the job and are confident with your well-prepared resume. However, in order to evaluate and review your application carefully, [Company_Name] will consider and respond to you soon within 3-5 days with the results of the Profile Selection.
Have a nice day and don't forget to check your email regularly from [Company_Name]!
We [Company_Name] are looking forward to the opportunity to meet you.
Best regards,
[Name]
[Signature]
Interview letter
Sample letter 1:
Dear [Candidate_Name],
First of all, we [Company_Name] would like to thank you for your interest in our company.
My name is [Your_Name] and I am the Head of Recruitment of the company [Company_Name]. Through your profile, we [Company_Name] see that you have the potential to be a part of our company.
We [Company_Name] would love to talk more with you in a short interview by phone / Skype / at [Time, Location]. This is a necessary step in the recruitment process so that we [Company_Name] can get to know you better and share more of our story with you.
Please reply to this email before [time] to confirm your ability to attend the interview from [Company_Name]. If you have any inconvenience, you can contact us immediately by this email or by contacting [Phone number].
We [Company_Name] look forward to meeting and chatting with you soon.
Best regards,
[Name]
[Signature]
Sample letter 2:
Dear [Candidate_Name]!
First, we [Company_Name] would like to thank you for your interest and application for the position of the company.
I am [your_name] – human resources specialist of the company [Company_Name]. Through the resume screening, the company [Company_Name] found you as a potential candidate and we would like to invite you to an interview for this position. Interview time at [Company_Name] is at [Time]
You will participate in the interview with Mr/Ms [interviewer_name]
You need to bring a complete profile when attending the interview at [Company_Name].
Please reply to this email before [Time] to confirm your ability to attend the interview at [Company_Name]. In case you need to reschedule the interview or have any questions, you can contact us at [phone_number] for detailed support.
We [Company_Name] look forward to seeing and chatting with you soon!
Best regards,
[Name]
[Signature]
Received the invitation
Sample letter 1:
Dear: Mr/Ms _ [Candidate_Name]
Phone: [Phone_Number]
We [Company_Name] are very pleased to announce that you have been selected in the last interview.
You will:
Work at:_
Title: _
Date of employment: [Time]. Probation period: [Duration_Duration]
Working time:_
Salary and other benefits are as follows:_
Wage: _. Probationary salary: _.
Other allowances (if any): _.
Other benefits: According to Vietnam Labor Law, Labor Regulations and Financial Regulations of the company [Company_name].
Company [Company_Name] has attached a more detailed soft copy of the labor contract and the job for you to review before making a decision.
Please respond to your decision by [Time]. If you agree, the contract signing date will be on [Time] and your start date will be on [Time].
If you have any other questions during your thinking time, you can contact us [Company_Name] for answers.
Hope we will have a good and long-term cooperation in the future.
Best regards,
[Name]
[Signature]
Sample letter 2:
Dear: Mr/Ms [Candidate_Name]
Congratulations on receiving a job offer at [Company_Name].
First of all, we [Company_Name] would like to thank you very much for your time and interest in applying for the position of [Position_Name] at our company. Through the time of meeting and exchanging, we [Company_Name] are very impressed with your experience as well as what you have shown. Therefore, we [Company_Name] would like to invite you to work at our company with the position of [Position_Name].
In this position, you work [full-time/part-time] from [time and number of working days in a week], which will be directly under the management of [manager_name] in the [Department_Name] department. .
We agreed in the interview, you will receive a starting salary of [amount/time], along with a number of other support policies such as: [name of support policies: insurance, meals, number of days off in the year].
Your official working time will start from [date/time]. We will agree on some other issues such as [contract term, company policies...] in this first working day.
To confirm this offer, please reply to our email [Company_Name] before [date/time]. During that time, please contact us via [phone number] or [email] if you have any questions you need answered.
We [Company_Name] are very excited to have you on our team, and wish you a great experience here.
Sincerely thank.
Best regards,
[Name]
[Signature]
" See more: 5 Patterns received the invitation The most standard for employers 2022
Candidate rejection letter
Sample letter 1:
To [candidate name],
Thank you very much for your interest in [Company Name] and the [Job Name] position. After reviewing the applications, we regret not being able to choose you to continue.
The [Company_Name] recruitment team appreciates the time you took to apply. Good luck in your job search and look forward to working with you in other positions in the future.
Best regards,
[Name]
[Signature]
Sample letter 2:
To [candidate name],
Thank you for taking the time to interview for the position of [Job Title]. We [Company_Name] appreciate your efforts and enthusiasm for [Company Name] along with your interview performance and commitment to contribute towards the company's goals.
However, we [Company_Name] interviewed some impressive candidates and decided to go ahead with them at this point. We [Company_Name] considered a lot before making a decision.
We [Company_Name] will keep your records and ask for your permission to get back to you for any suitable opportunities in the future.
[Company_name] wish you the best of luck in your job search.
Best regards,
[Name]
[Signature]
Sample letter 3:
To [Candidate Name],
Thank you for taking the time to participate in recruiting for the position of [Job Title]. We [Company_Name] were really impressed by your resume as well as what you showed during the interviews. However, we [Company_Name] decided to reserve this position for another more suitable candidate.
In order to make this decision, we [Company_Name] had to consider it very carefully. We [Company_Name] are delighted to have had the opportunity to meet you and learn about your knowledge, experience and skills.
We [Company_Name] believe that your contributions will be very valuable to our company. We [Company_Name] will keep your records and ask permission to contact you again when appropriate opportunities arise. You can contact me at [Phone number] with any questions.
Good luck.
Best regards,
[Name]
[Signature]
How to write a professional candidate rejection letter
" See more: 5 samples candidate rejection lettersubtle n for employers
Sample letter to actively contact candidates
Dear [Candidate_Name],
I am [Name]. Is [title] at [Company_Name]. I saw your profile on [e.g. LinkedIn] and I am very impressed with your work experience in [specific field name / or you can add points about the candidate you are interested in].
Currently we [Company_Name] are looking for suitable personnel for the position of [position_name, link to Job Description] to join our team. I look forward to the opportunity to share more with you about this work as well as to hear more from you.
So I hope that we can arrange a meeting [meet / talk over the phone] if you are free during [time].
Alternatively, you can contact me by [phone number] or [email] with questions at any time.
Have a good day.
Dear,
[Name]
[Signature]
Contact letter to former candidate
Dear [Candidate_Name],
I am [name]. Is [title] at [Company_Name]. We met [time] when you applied for [position_name] at our company [Company_Name].
Although last time we [Company_Name] had to decide to select another candidate for the position of [Position_Name] because at that time you [the reason you rejected the candidate last time, eg lack of experience, job process or due to the high level of competition], we [Company_Name] always keep your case in mind.
[Specify why you are impressed with the candidate's case such as creativity, experience in making products, very positive interviewing attitude, etc.]
Currently we [Company_Name] are looking for the right person for the position of [position_name] and we believe your high skills and experience could be a better fit here.
We [Company_Name] hope that you can take the time to talk more [by phone/Skype/face-to-face] at [some time, for example this week] about the position this new job. If you are still interested, please contact us again [Company_Name] via this email.
Have a good day.
Best regards,
[Name]
[Signature]
Letter of contact with the recommended candidate
Dear [Candidate_Name],
I am [Name]. Is [title] at [Company_Name]. We are currently [Company_Name] looking for a candidate for the position of [position_name] and we were referred by [Position_Name] that you might be a suitable candidate.
I have followed from your [LinkedIn/CV], your work experience is very impressive. What you've done has a lot in common with our work [Company_Name] here. [You should add points that really grab your attention.]
At [Company_Name] we are always looking for great people like [referrer_name], we would love to have the chance to get to know you better.
Hopefully you can take the time so we can meet to talk more about work with [Company_Name] at [time, for example, “sometime of the week”]. If you need any further information, don't hesitate to contact me by [email] or [phone_number].
Have a good day.
Dear,
[Name]
[Signature]
" See more:
- 11 Interview method Effectiveness recruiters should know
- Staff assessment: Automate and Increase Accuracy with CoffeeHR
Conclude
For the purpose of a win-win connection between employers and candidates, it is really necessary to respond to emails from employers. The professionalism and high demand from HR will be shown through each email to the candidate. So grasp Full set of professional candidate response letter templates for HR is the key to helping employers achieve success through each recruitment season.
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