company introduction
M2 Fashion Company was established in 2013. After 08 years of construction and development, M2 has now affirmed its prestige in the Vietnamese fashion market and has 18 stores spanning the country and one store in Russian Federation with 500 employees.
Real math problems
Before using the software, the entire process and forms of human resource management at M2 were done entirely in Excel, including information management, timekeeping, salary calculation, Insurance - PIT.
Project characteristics before software deployment:
- Human resource information is not consistent and complete: When managing personnel on Excel, information and processes are saved in text format and each process is a column, etc., so it is often difficult for personnel to summarize. data.
- Monthly timesheets are sent to the head office to calculate wages / salaries, sometimes inaccurate, and have to be adjusted many times.
- Salary calculation is slow, many errors, complex business salaries take time.
- Sales staff at the store change constantly, most of them are female, so PIT and Insurance transactions are often handled.
Deployment Information
- Total personnel deploying the whole system: more than 500 people
- Number of branches: 18 stores, 2 subsidiaries
- Deployment modules: Employee information management, timekeeping, salary calculation, Insurance - PIT
- The system was officially put into operation: 07/2017
Result
About personnel information management:
- Standardize input data, import multiple data sources into the software system.
- Building an organization chart tree in accordance with M2's diagram, standardizing the title-position system
- Centralized human resource management at the headquarters, all employee information is fully updated, unified and accurate on the software.
- The process of work, reward - discipline is fully stored, effectively supporting the year-end evaluation
About timekeeping - salary calculation:
- Support to import employee timesheets with manual timekeepers. Timekeepers, employee data automatically download the software daily and warn HR staff of unusual situations that need to be handled.
- Salary calculation software of all salary groups, payrolls of M2. With a business salary group, it is quite complicated because it involves many product groups, many unit prices, and performance bonuses
- Support printing, extracting reports, forms related to monthly salary on the software system.
- Integrate accounting, sales, ERP systems to get payroll data.
About Insurance, PIT
- The system accurately calculates monthly social insurance costs.
- The system has built a warning function, creating fluctuations in the increase/decrease of social insurance from employee-related data such as contracts, wages, salaries, sick leave, etc.
- The system has built reports, forms of social insurance to submit to the social insurance agency as well as templates to import changes to the social insurance software system.
- Warnings and suggestions for cases of PIT declaration and finalization
