Administration is an indispensable thing in running the activities of enterprises in any field. It has a direct effect on the performance of the whole system. Therefore, leaders must always perform NS administrative function on a regular and continuous basis. In addition, governance is generally understood as a series of actions performed corresponding to each activity in the enterprise, in order to achieve the overall goals of the organization.
It can be seen that management plays a very important role in a business. Let's find out with CoffeeHR 5 Functions of management enterprise Check out the article below!
What is the administrative function?
Administrative functions are understood as separate management actions to show the methods of influence of system administrators in the areas of corporate governance.
It was only at the beginning of the 20th century that administrative scientists classified administrative functions in an organized and systematic way. Studies have combined four management functions: planning, organizing, monitoring and controlling. Below we will take a closer look at these 4 types of functions.
Planning function
In the process of corporate governance, planning is the first function that needs to be mentioned. Administration function This is to help leaders assess resources and situations as well as determine the organization's goals, develop short- and long-term business plans for each given time. From there, the administrator has an overview to make additional plans and contingency plans to serve the overall goals of the organization.
The role of the planning function:
- Assess the organization's backlogs and resources.
- Define long-term goals: revenue, profit growth, number of employees
- Establish the activities necessary to achieve the set goal within a given period of time.
Therefore, the planning function plays a decisive role in the orientation and operation goals of the enterprise in the future. In any enterprise apparatus, to lead the organization, departments need people with planning capacity. At the same time, businesses need to make optimal use of their available resources to implement the proposed plan to ensure smooth implementation and deployment.
Organization function
A good organizational structure will help the business run smoothly. Therefore, organizational function is also one of the management function are extremely important to the business and are often performed by management. Enterprises need to have enough capital, personnel and necessary production materials to be able to build a professional organizational structure. To do that, businesses also need to empower departments and individuals to suit the requirements of each job.
- Create a cohesive internal environment to accomplish goals
- Building a professional organizational structure and empowering individuals and departments to suit each job requirement
- Communicate instructions, information needed to get people to do the job, and receive feedback.
In 5 administrative function, Organizational function has an important role to ensure the survival and development of the business because it is directly related to people. Pareto's Law shows that, 80% results in work generated with only 20% personnel and 80% errors are caused by 20% failures. Therefore, the work after being empowered will not go according to plan if errors occur during the organization process.
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Steering function
After planning and organizing the tasks, the directing function has the role of directing, motivating and coordinating with personnel to implement the planned goals and resolve conflicts when arise.
Administration function This includes jobs such as: Guiding and directing people to perform work. Managers need to consider and discuss carefully before giving clear and reasonable directions so that after receiving instructions, subordinates know exactly what they need to do. This helps to get the job done quickly and efficiently, avoiding unintended delays.
In addition, the directing function helps the work to be coordinated smoothly and smoothly between departments to bring out the best results. In 5 administrative functions, In order for the planning function to be meaningful, the directing function must be carried out effectively.
For example, at an enterprise, when a goal is set, managers need to carefully consider and discuss what to do to be able to direct subordinates to work quickly and smoothly. At the same time, they also need to communicate to motivate and encourage the creativity of employees in the working process.
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Coordination function
This is considered the most difficult function in management functions enterprise. Businesses will operate more smoothly and efficiently when all activities are coordinated smoothly. Besides, the attitude and behavior of employees play a very important role in the coordination between departments. Therefore, the goal of the coordination function is to create motivation, a comfortable atmosphere between departments. At the same time make the work go smoother, lighter and more convenient.
To perform this function well, coordinators need to be able to lead, communicate, and be responsible for organizational planning. From there, ensure the work goes smoothly, achieve the goals set by the business.
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Control function
The control function has a role in monitoring, evaluating and adjusting activities during job performance. The control function helps administrators keep track of how their business is doing, whether it is performing according to the plan, whether the achieved results are in line with the set goals or not. From there, make timely adjustments to help the business activities run smoothly. Administration functions As control is not only at the management level, but the employees also need to check themselves and re-evaluate their work sometimes to avoid mistakes.
The control function consists of 4 steps:
- Set operational standards and KPIs based on business goals
- Measure and report on actual activities
- Compare actual results with set targets
- Adjust or take precautions when there is a deviation
Depending on the purpose and requirements of each job, the control function has the following forms:
- Anticipated control: Helps to anticipate situations that may occur during the performance of the job.
- Concurrent control: Help administrators grasp difficulties and errors in the working process to make timely adjustments.
- Feedback control: This form is a step to evaluate and review whether the plan has achieved the set goals. In addition, it helps the administrator to draw experience for the following activities.
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With today's digital transformation trend, the implementation of administrative function Business becomes easier with business management software. The administrative functions are modeled on the software to help the administrator more easily organize and control by attaching the employee's name and the time of work. In addition, employees can also actively update the work progress to arrange a reasonable time to save time and avoid work delays.
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Can see, management function plays an extremely important role in the operation of the business, affecting each job in different departments. Through this article, CoffeeHR hopes that the information in the article can be useful, helping administrators have plans to develop businesses in the most convenient and effective way.
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