When recruiting, HR often attaches a form that includes all information related to the business and the position looking for personnel. This is job description sheet, is a document that helps connect employers with the most suitable candidates. Here are 7 job description sheet for the most popular positions, assisting HR in finding and recruiting people.
What is a job description?
Job Description (JD) is a document describing in detail the responsibilities and duties of a person when holding a position or position in an organization. Through the description, workers know what they need to do. Therefore, this is a template commonly used in recruiting, assigning and evaluating employees.
The role of the job description
Job descriptions play an important role in corporate governance. Through documentation, positions within the organization become clear, avoiding duplication of duties. Besides, employees themselves grasp the responsibilities they need to perform. Thereby creating favorable conditions for enterprises in employing employees.
With recruitment, job description sheet It is the primary communication tool between candidates and recruiters. Through the description, candidates can assess the suitability with their personal goals before applying for the position. Employers find and hire the right people that businesses need. Then HR, managers easily guide and hand over work to new people accurately and efficiently.
In corporate governance, the description helps to accurately evaluate employees. From measuring the ability to complete, the level of errors to the points for improvement. More, job description sheet create consistency in management. Thereby reducing the turnover rate or re-hiring many times due to the wrong person for the right job.
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Standard structure of job description table
Title
Some basic standards when creating titles for job description sheet:
- Express the role of the position in a clear, easy to imagine way
- Short title
- Titles with keywords are optimized for search engines to increase reach
Location Description
This is an overview of the company and the position to be recruited. Therefore, you must ensure:
- Have a company name
- Brief introduction about the product, market, working environment
- Objectives of the position being recruited
- One or two main points that employers expect from candidates, often referring to personality and special skills
Mission
This is the most important content in job description sheet. Therefore, in addition to being as detailed as possible, some things employers should keep in mind are:
- Detailed and clear, should not be lengthy or too complicated
- Clearly define the responsibilities this position undertakes
- With some high-ranking positions, the task can be divided by period or by specific skills. This makes it easier for candidates to visualize and measure relevance
Request
Based on the requirements, candidates know if they are qualified before applying for the position. Typically this will include:
- Demographics: gender, age, education if position requires
- Number of years of experience
- Requirements for knowledge and expertise
- Requirements for skills in using specific tools or professions
- Requirements on working location, auxiliary equipment
- Qualities requirements
This is the content for employers to convince candidates to join the organization after they see the fit from the tasks and requirements.
- Salary, bonus and benefits for the position
- Included benefits
- Working time, office environment
- Other opportunities for promotion, training, development
Recruitment process
After you have the detailed description above, you need to clearly state the recruitment process for that position.
- Specify each step in the process
- Number of tests: format, time with results
- Number of rounds of interviews: with whom, where, and in what format?
- Recruiter contact information
Based on the recruitment needs of the position, this information can be shortened. Similar to the above content, you can adjust accordingly.
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Principles when making job descriptions
Full content but with focus
One job description sheet general will not be able to imagine the scope and responsibility of the job. A rambling description is often misleading about the work to be done. This makes the recruitment process difficult when the CV received is unsatisfactory, the employer has to explain many times or even re-hire because it is not suitable as expected.
So when Create job descriptions, employers need to determine what are the main skills and job criteria. Thereby creating emphasis and focus in job description sheet.
Specify the role of the position to be recruited
For businesses, determining the right role of the person to be recruited helps save time and costs in recruitment. It also supports the smooth running of the business. With candidates, they identify the goals of the work they undertake and understand what criteria and skills they need in the job.
This is the basis for employees to determine their suitability before applying for a job. The first is suitable for capacity, the second is suitable for future orientation. A tip used by many employers is to introduce the direct manager to the vacancy in advance. This is both a way to make an impression and a way to motivate.
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Promote the attractiveness of the position as well as the working environment of the business
Businesses can create their own appeal through job description sheet to increase competition in the labor market. Some of the most commonly used ways to make an impression include:
- Attractive salary with good benefits: this is a way to emphasize the recognition of the business for the position applied for. Clear salary and bonus with many accompanying benefits as well as motivating new employees to strive
- Special features in the culture and environment of the business: Modern facilities and a united, open-minded organization with a learning culture will increase the attractiveness of candidates.
- Career path for the position: show candidates personal and professional development if joining the organization. This also shows the professionalism of the business.
A candidate receives from 10 to 20 job postings a day, make the most impression by promoting the strengths of the business and the position to be filled.
Summary of the most standard job description template
Sample job description sheet
One job description sheet Need job information, requirements and benefits of each position. In addition, there are other additional information such as company introduction, etc.
Specifically like sample job description sheet down here:
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Job Description for Sales Staff
Business staff job:
- Promote the exchange of goods between the company and customers
- Consulting, communicating product/service information to customers
- Develop a network of potential customers using products/services
- Build trust and credibility with customers
- Drafting contracts, negotiating and signing with customers
- Resolving complaints, arising from customers
- Maintain and take care of customers
Requirements for the position:
- Graduated from university or college majoring in Business Administration, Marketing, Economics or equivalent degree
- Have X years of experience in the same position
- Have communication skills. Having a foreign language is an advantage
- Proficient in office computers, CRM software is an advantage
- Enthusiastic, dynamic, good analytical and situational skills
- Have personal transportation
Business employee benefits:
Employers interpret according to the company's mechanism for the position.
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Job Description for Sales Manager
Job of Sales Manager:
- Building and managing a sales team. Train and coach the development team, stick with it for a long time and become a business representative for the company
- Plan to ensure business goals of the year, quarter, month. Implement the plan to your sales team, and monitor the performance of your employees
- Develop a network of potential customers. Customer segmentation and division to sales team
- Resolving complaints, arising from customers
- Maintain and take care of loyal customer files
- Participate in business seminars to build relationships and find customers if any
- Report directly to Sales Manager or Operations Manager
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Requirements for the position:
- University graduate majoring in Business Administration, Economics, Marketing,… or equivalent degree
- Have X years of management experience. X years working in the sales department
- Proficient in computers, CRM software, business management
- Have planning skills
- Have training and coaching skills
- Strong communication, negotiation and English language skills…
Position benefits:
For high-level positions, employers should provide many remuneration criteria in terms of salary, bonus and benefits to create attractiveness.
Job Description for Chief Accountant
Job of Chief Accountant:
- Building the accounting system of the business
- Recording and accounting of economic transactions arising in the company's operations in compliance with the Ordinance on Statistical Accounting
- Set up accounting reports, settlements and statistics according to current regulations. Submit and process documents according to deadlines
- Planning, examining, maintaining and innovating management accounting operations
- Building and training the accounting staff in the financial regimes and regulations promulgated by the State
- Preservation and archiving of accounting documents
- Managing the budget of the business
- Short-term financial policy planning and decision-making
- Reporting directly to the Director level
Requirements for the position:
- Graduated in Accounting
- Experience in the position of Chief Accountant X years
- Proficient in computers and accounting software
- Knowledge of the Law on Accounting - Finance, understanding of settlement processes,…
- Careful, meticulous, responsible for work
- Data analysis and processing skills
Position benefits: based on the company's welfare policy
Job Description for General Accountant
General accountant job:
- Compare and balance detailed and general accounting data
- Determining arising transactions
- Reconcile the ending balance and actual receipts and payments
- Accounting for income, depreciation, liabilities, fixed assets, taxes, etc.
- Make tax finalization according to law and on time
- Debt tracking. Handling debts for the company
- Prepare accounting and financial reports on a quarterly, yearly and monthly basis according to the company's regulations
- Develop a suitable accounting method for your business
- Explain data and provide records when needed
- Report directly to the Director or Chief Accountant (if any)
- Preservation and archiving of accounting documents
Requirements for the position:
- University degree in accounting, finance, auditing
- Maintain general accounting skills. Have X years of experience in the same position
- Proficient in computers and accounting software
- Data collection, processing and reporting skills
- Meticulous, careful and responsible for work
Position benefits: based on the company's welfare policy
Job Description for Sales Staff
Salesperson job:
- Receiving customers, advising customers about products/services when they come to the store
- Interview and interact with customers about service/product quality. Make a note of the reviews
- Good understanding of the parameters, effects, types of products. Remember the product code and product type
- Check stock: check the goods before entering the store and check the stock at the end of the day. Make daily reports and always maintain honesty and accuracy when working. Make a return request if the goods do not meet the standards for sale
- Summary report on daily consumption
- Report directly to store manager
- Sort goods on shelves, replenish missing products. Storage and care of goods. Destroy expired products, not enough quality on display.
- Daily cleaning of stores, showrooms and warehouses
Requirements for sales positions:
- Men or women can be prioritized depending on recruitment needs
- At least X years of sales experience or no experience depending on recruitment needs
- Has a bright, well-groomed appearance.
- Ability to communicate and handle problems quickly
- Work in shifts, can work evening shifts at least X times/week
- Accepting part-time students
Position benefits: according to company policy. For this position, employers need two different policies for part-time and full-time.
Job description for HR administrative staff
HR administrative duties:
- Planning and implementing recruitment according to the needs of the department and company. Including: jointly managing all levels to build job descriptions, search and attract candidates, screen, schedule interviews, send emails to candidates,...
- Manage and store records: employees, employees leaving, unsatisfactory candidates, successful candidates but rejecting, etc. Updated monthly
- Manage HR related documents
- Managing stationery and facilities of the company
- Managing the company's training: receiving training needs, planning training with the department, managing post-training inspection, collecting students' opinions
- Plan and organize internal activities for company employees: birthday, year-end party, summer trip, team building
- Compilation of timekeeping and attendance records for employees. Management of permission, application form to register leave and work of employees
- Develop and propose policies on remuneration, benefits and periodic bonuses for employees
- Generate monthly, quarterly, and annual HR reports
Requirements for the HR administrative position:
- Graduated from University and College in Human Resource Management, Business Administration or equivalent degree
- Have X years of experience in the same position
- Sociable, enthusiastic, highly responsible
- Strong communication, planning and problem-solving skills
- Proficient in using computers
- Experience in using HR management tools is an advantage
Position benefits: according to company policy
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Templete job description sheet
How to write attractive job descriptions to attract talent
Ending
Job description sheet A useful tool for all employers. This is the communication bridge between employers and employees. Therefore, the work Create job descriptions need accurate, complete information and investment to make an impression and show the professionalism of the business. Through the above popular description templates, HR easily understands the sequence and highlights that a recruitment form needs.
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